How to Submit an Annual Check-In
Annual Check-In Process by Review Type
Annual Check-In applies to the following review types:
Exempt/ Exempt Limited
- Annual Check-In confirms the study is still open and provides enrollment data.
- Annual Check-In does NOT get routed to the IRB for review. The form is automatically accepted by the system upon submission.
Expedited
- Annual Check-In confirms the study is still open and provides enrollment data.
- Annual Check-In does NOT get routed to the IRB for review. The form is automatically accepted by the system upon submission.
Reliance Agreements
- Annual Check-In confirms the study is still open and provides enrollment data.
- When the protocol has an expiration date, Annual Check-In is the designated form to provide annual approval documents from the IRB of Record.
- The Annual Check-In is routed to the IRB office to update the Approval and Expiration Dates of the protocol.
- When the protocol does NOT have an expiration date: Annual Check-In does NOT get routed to the IRB for review. The form is automatically accepted by the system upon submission.
Timeline for Annual Check-Ins
Annual Check-In due dates are based on the yearly anniversary of the studies original approval date. Approximately 30 days prior to this anniversary date, the study team will receive a task in eIRB to complete the annual check-in. The task will persist until the annual check-in has been completed.
If the annual check-in is not completed for three consecutive years, the study will auto-close in eIRB.